This policy (the “Policy“) is intended to inform you about how we use your personal data when collected through our website www.johnpaul.com (hereinafter the “Site”).
We invite you to read this Policy carefully.
CONTROLLER AND DATA PROTECTION OFFICER
Service Concierge SAS, registered with the RCS de Paris under number B 485 281 232 and whose registered office is located at 66 rue des Archives – 75003 Paris (“John Paul”, “we”) is responsible for the processing of your personal data collected through the Site.
John Paul has a Data Protection Officer who can be contacted at the following address: Service Concierge – Service Juridique – DPO – 66, rue des Archives 75003 Paris.
PERSONAL INFORMATION WE COLLECT
When you use the Site, John Paul may collect personal data that you provide to us when you send us a request for information via our Contact form, create an account on the candidate area of the Careers section of the site, or subscribe to our newsletters and press releases.
This data includes, as the case may be:
You may also include personal data in the messages you write to clarify your request. In any event, you must not include any personal data of third parties in these messages, unless you have their written consent.
The information we need to respond to your requests is identified by an asterisk on the collection forms. If you do not fill in the corresponding fields, we will not be able to answer your requests.
PURPOSES AND LEGAL BASIS OF THE PROCESSING OF YOUR PERSONAL DATA
Based on your prior consent, your personal data is collected and processed by John Paul through the Site for the following purposes:
Managing your subscription to newsletters and press releases;
Handling your requests for information relating to our company and its activity;
Managing your applications within the framework of our job offers which caught your attention, or of your spontaneous applications.
HOW LONG YOUR PERSONAL DATA IS KEPT
The data shall be kept for no longer than is necessary for the purposes for which they were collected, in particular:
These retention periods are without prejudice to the exercise of your rights detailed in Section 8 of this Policy.
RECIPIENTS OF YOUR PERSONAL DATA
Apart from John Paul, your data may be disclosed and/or processed by the following categories of recipients:
John Paul Group companies that may be affected by requests you transmit via the Site. Thus, when you apply for a job offer via the page, it is legitimate that your personal data be processed by John Paul and/or the Group subsidiary concerned by the job offer to which you have applied, in order to evaluate your application and to communicate with you if necessary.
John Paul has implemented security and confidentiality measures at Group level to ensure the protection of your data, regardless of the geographical location of the subsidiary of the Group receiving the data, whether it is located within the European Union or in another country of the world (see section 5 below).
John Paul may share your data with the following service providers, who are our subcontractors and who we use for the purposes described in section 3:
Host of our Site; currently WPENGINE Inc. based at 504 Lavaca Street, Suite 1000 | Austin TX 78701 | USA.
For the technical management of storing your personal data, your data will be centralized on the Site’s European servers located in Belgium.
External recruitment agencies that we may use to manage your applications for our job offers or your unsolicited applications.
All measures are taken to ensure a high level of security of the processing carried out on our behalf by these service providers. Our service providers process your data exclusively according to our instructions and may under no circumstances make any other use of it or disclose it to any other third party. In particular, service providers are not allowed to use your data for marketing purposes on their own behalf or on behalf of third parties.
Except as described above, John Paul may also share all or part of your data with a third party, when:
You have given us your prior consent;
If we are required to do so by law, by a mandatory request from a public authority or in judicial proceedings;
If we sell or transfer all or part of our business or assets, for example in connection with a merger or sale. Operations of this nature may legitimately involve prior audits by professionals and subject to the implementation of appropriate safeguards and security measures to ensure the confidentiality of the data they access. In the event of an effective transfer or transfer of our assets containing your personal data, we will implement information procedures to guarantee the exercise of the rights you have over your data.
DATA TRANSFER OUTSIDE THE EU
In the context of the operation of the Site, no transfer of your personal data outside the European Union will be made, in accordance with the Data Protection Act.
Your personal data is exclusively hosted within the European Union and we do not transfer any personal data about you outside the European Union.
However, in the context of applications received via the John Paul Website, data concerning you will be processed and applications transferred to the relevant branch, within the European Union or outside the European Union, under the conditions set out in Section 5 above.
DATA SECURITY AND CONFIDENTIALITY
John Paul takes all necessary measures to preserve the confidentiality and security of personal data processed by itself or on its behalf by third parties, and to prevent it from being distorted, damaged, destroyed or accessed by unauthorized third parties.
State-of-the-art technical and organizational security measures, in particular with regard to information systems, have been introduced.
However, the Company does not control all risks related to the operation of the Internet and draws the attention of Internet users to the existence of possible risks inherent in its use and operation.
You have the following rights:
You may exercise all these rights at any time by sending a letter to the following address: Service Concierge – Protection des Données Personnelles – 66, rue des Archives 75003 Paris – France.
Important: We inform you that these addresses are exclusively dedicated to the management of your personal data. Any request for information on our recruitment policy or any unsolicited application via this address cannot be analyzed by our services.
For recruitment and job management information, please visit: https://www.johnpaul.com/fr/carrieres/
You are reminded that in case you exercise your rights of opposition, deletion and/or limitation, John Paul will be required to delete and/or anonymize the data concerning you. Accordingly, you acknowledge and agree that John Paul may no longer be able to provide you with some or all of the services described on the Site.
COOKIES AND LINKS TO THIRD-PARTY SITES
Within the framework of the offers that we propose to you via the Site, a certain number of links towards other sites are communicated to you for your information. It is specified that we cannot be held responsible for the content of these sites, nor for any products or services they may offer, the processing of your personal data by these third party sites or any other use of your information made by them.
CHANGE TO OUR PERSONAL DATA POLICY
We will make sure that you are informed of these changes by a special notice on our site, and/or by a personalized warning by email.
In any case, we invite you to regularly consult our Personal Data Policy.
Last update: 05/28/2018